DoubleClicks.info About Computers for Newbies & Everyone Else

December 19, 2017

Meetings in Email

Before I start today’s topic I will answer emails I have received this from a couple of readers.  “Are you going to write about which computer I should purchase for Christmas?”  Sorry, but no for a couple of reasons.

First, I stopped doing this several years ago because they always sounded the same.  Next, it is fairly easy; purchase a good brand with the biggest numbers you can afford.  By, “numbers” I mean hard drive size, amount of RAM, number of ports, most pixels on the monitor, etc.   Third, due to the dates of the holidays this year, this is my last column until the second week of 2018 so there is no time.

I will answer this, to the outrage of many, “If money were no object what computer would you buy right now?”  If the first part of that statement were true, I would get the latest Microsoft Surface Pro version available.  I have used older versions (two years old) and they are very good.  That being said, some of them have a higher price tag than an Apple system which started out too high to begin with.

Now onto my last article of 2017.  I use calendars much of the time.  I, as many, use Outlook’s calendar at work.  For my personal use I am dependent on Google’s Calendar which is excellent.

No matter the calendar you use I have a recommendation which you may not have tried yet.  That is meeting invites.  Say you are having a party, meeting, lunch, whatever where you would like to invite other people.  We will also pretend you know all of their email addresses.  You can pretty easily set up an appointment with those individuals.  The following is for Google’s Calendar app but they all work much the same way.

Click in the date on your calendar and a new appointment will open.  A small window will open where you may add the title, edit the date, begin and end times for the meeting, but then click “More.”  Here you get to the details which are all optional.  The required information you have already entered so you could have hit “Save” before “More.”

New Appointment Start

You can set the new screen to repeat if it is weekly, monthly, etc.  Next you can add the location.  If you input an address in the location it is helpful for people who accept the invite if they use Google Maps or Waze for their travels.  It will pop up in those apps to warn them when they need to leave to get there on time.  Conferencing will allow you to use Google Hangouts to chat with people at the appointed time.  Add a note to the invite.

On the right is the really vital add in “Guests.”  Here you can enter the people’s names, if they are in your contacts list or email addresses if not.  Then when you Save the invite it will ask you to send the guests the invitation.  When they receive the emailed invite they can Accept, Decline or Tentatively accept the meeting.  You will be notified of their response which will be kept in the meeting information in your calendar.  That way you can check their intentions at any time.

 

Also, if you set notifications everyone who accepts an invite will be notified at the appointed time you have set.

Reviewing your appointments is easy too.  Open your calendar and click on the date to see all of the information.

Reviewing your meeting

April 22, 2014

2013 or 365 That is the Question

As time goes by I realize that many companies, unfortunately Microsoft included, strive to keep the customer confused.  I received a question last week from Lindsey saying she had just gotten a new computer and wanted to know which MS Office to get.  She had Office 97 on her previous computer and yes, Windows XP.  Now she has Windows 8.1 and no Office Suite yet.

She wanted to make sure the old documents would still work with the rest of the world.  She does some occasional consulting work and needs to make sure her work is MS Office compatible.  First off, congratulations to her for switching to a new computer with 8.1.  Secondly, congrats on wanting to upgrade the office suite.

My first suggestion was Libre Office (libreoffice.org) since that is free and fully compatible with all MS Office modules.  Libre Office is quite compatible with Office 97 as far as the mechanics of how it works.  However, she, as many, is more comfortable spending the money and staying in the Microsoft world.image Now comes the confusion.  As she read online she found out there are basically three versions of MS Office now available in the world.  All of which will present her with a learning curve since her old version and the new ones are not similar.  I am going to be very general from here on out since I do not want to write about the versioning for the next year.  Visit office.microsoft.com for all the details.

image First there is the standard of the line, MS Office 2013 which is installed locally on a computer.  This is essentially the original Office that has evolved over the e-years.  There are also a couple of versions there from around $140 to $450.  The price depends on what you get with it.  The base model for Students has Word, Excel PowerPoint and OneNote.  The high end one, 2013 Professional Plus is mainly for larger businesses.  It has all of the above plus Outlook, Publisher, Access, Infopath, Lync and Office Web Apps.  Most of these the normal home and office user will never need.  These are onetime prices and included upgrades within the 2013 version.  Then you need to buy the next version if you want to stay on top.  You will be licensed to install 2013 on one computer.

image Next is MS Office 365, a cloud version.  Wow!  Let more confusion roll.  Two versions are available, Personal and Home.  These both have monthly fees (yes, you can also pay annually).  Personal is currently $6.99/month and can be used on one PC or Mac, plus one iPad or Windows tablet.  Home is $9.99/month and can be run on up to five PCs or Macs plus five iPads or Windows tablets.  They both include Word, Excel, PowerPoint, OneNote, Outlook, Access, Publisher, 20 GB of OneDrive storage (formerly SkyDrive) and 60 minutes per month of Skype calls.  There are a few other items that are not that significant.  The Home version is basically for your home if you have multiple computers or a small office.

Stay tuned for next week when I come up with a better answer…the one Lindsey decided on…which includes none of the above.

July 31, 2012

Got Software To Install? Try Ninite

In a column last year, I mentioned in passing an application that has come to my attention (through my own research and a few emails from readers). Today, we will take a look at a delightful little program named, “Ninite,” found online at ninite.com.
 
This is a freeware offering from the developer and, of course, the developer is also offering a pro version for a fee. I would not worry too much about the pro version, which appears to be geared toward users who have multiple computers to take care of, which usually isn’t the case for individuals like you and me.
 
SNAGHTML3a45b7If you go over to the Ninite, you can choose programs you want installed on your computer. This is especially useful if you get a new computer and know of several applications that you want to install. This will keep you from having to print out a list of all the programs currently on your computer.
 
Not all of the world’s programs are on the site, but the ones you hear about most often are available. At last count (and, yes, I really did count them) there were 91 applications listed.
 
If you want one that is not on the site, you are out of luck …  this time. However, you can ask for the missing app to be added to the list and it may be there next time you visit.
 
imageTo get your combined installation file, check off each application that you would like to install. After you have finished selecting the proper applications, click the “Get Installer” button. The next screen will ask if you want to share your experience online (Facebook or Twitter) or sign up for their newsletter. After that, you get a popup (depending on your computer’s settings) that asks you to download your new file.
 
Once you download the file (one single, executable file) make sure you know where it is so you can easily find it later. Double click the file and the installs will begin. The applications will automatically be installed onto your new computer. Ninite includes an installation list and, as it installs, shows you each application so you can easily keep up with the progress.
 
Since I just received a new work computer and had to set it up, I learned one thing that was very interesting: The installs go much quicker using Ninite than they do individually. I installed 24 of the 91 available applications. I did not time the installation process, but the “feels like” index was basically … really fast (yeah, a high-end computer engineering term).
 
When I wrote about Ninite in days-gone-by, I mentioned something that I did not like about it at that time. When I ran the installation file, it would install some applications in an older version than the one I was using and I could get on each individual program’s homepage.
 
I would now like to tell you, “Not so any longer.” I got the most recent versions of every application I chose and they installed smoothly and with absolutely no problems.
 
Ninite is truly a great app and I highly recommend it if you need something like this!

December 20, 2011

Christmas Geek Tips

This will be the last you hear from me in the DNR until 2012 so I thought I would give you some Christmas geek tips and sites to tide you over through the holidays.

First, I figure a few of my readers are getting new computers for Christmas.  Yes, from your emails I realize some of you wanted a column about picking new computers.  I only do those every couple of years so you will have to wait on that.  However, I do have a couple of suggestions on applications you should use on your new computer.

What exactly does Decrapifier do?Before you go anywhere online with your new computer MAKE SURE you have an antivirus application working.  After your new computer is online go to pcdecrapifier.com to download Decrapifier.  Geeks call the free apps that come preinstalled on a new computer "Crapware" since most of it is junk and unnecessary.  I will not list them here but there are many.  I even suggest removing the free antivirus app that comes preloaded and getting one those you can get for free.  Most likely the free antivirus software is free for a short period of time.  Then you have to purchase it to keep it going.

Decrapifier scans your system and suggests software you can remove which you most likely do not need.  You can choose which ones to get rid of and keep the ones you like.  Just follow the directions and you will be fine.

After you remove the programs you may never use it is time to install all of your favorites.  You know the apps I am talking about.  For example the applications I always want on my computer are Firefox as my browser, Thunderbird for email, Skype, iTunes, VLC, Microsoft Security Essentials and several others.  I count these as my personal default applications.

imageIf you go over to the Ninite site at ninite.com you can choose programs you want installed on your computer.  Now not all of the programs in the world are on the site, but the major ones you hear about and use are available.  If you want one that is not on the site you are out-of-luck this time.  However, you can ask for the missing app to be added to the list and it may be there next time you visit.  Once your list is complete click the, "Get Installer" link, download it and run it.  The applications will automatically be installed on your new computer.

I have run Ninite several times over the past few years and it works very well.  However, the last time I ran it; one application could not be installed.  So for that one, I had to go to the application’s site and install it there as I did in the "old" days.

OK, I know this is the Christmas column so I cannot leave without giving you the link to Norad so you can follow Santa on his flight later this week.  Surf to the Norad Santa Tracker at noradsanta.org and follow the man.

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