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June 20, 2017

Email Negatives, Part 2

Filed under: Columns — Tags: , , , , , , , , , , , — Ron @ 5:25 am

Last week I wrote regarding some of the good of email, see “Email Positives, Part 1” if you missed it. This week I will voice some of my concerns regarding this great feature of the computer age. Email has been around forever. Well not quite, as Ray Tomlinson is attributed with devising email in 1972 or 1971 depending on where you find that fact. Forms of it existed as far back as 1965 but not by the masses.

Email, Angel or Devil

First up, email forces employees to often multitask. Now, at this point in time multitasking is considered by the “authorities” to be costing employers a lot of time and money. One researcher said that he found about 82 percent of all interrupted work is resumed on the same day. But here’s the bad news — it takes an average of 23 minutes and 15 seconds to get back to the task. My thought has always been that task switching was nuts from the beginning. Yay me, I got one right! I can even prove it if you take one of my classes on technology. So, jumping in and out of email costs corporations money today. There is also a personal stress factor with multitasking that we will not go into today.

Read this one of many articles on Multitasking - Lifehack

Check this article on Lifehack about the good/bad of Multitasking

Another issue for business is that email can be easily abused by many as workers jump in and out of worthless emails whether personal (yes, at work) or company produced. Some companies have found that without specific boundaries their employees may send many emails to family and friends instead of doing their jobs. Think about all of those emails you are “Courtesy Copied” (you know, the CC on your email app) on daily which are no concern of yours. You still need to review them to make sure you are not responsible for something mentioned.

Next, many people change email addresses – often. This means that if you sent email to them yesterday it may never be read. If they do not respond it does not necessarily mean they are avoiding you.

As of March, 2017, statistics indicate that 57 percent of all worldwide email is spam. Another time waster. And BIG money waster. In January, 2017, it was estimated that worldwide a little over $2 billion dollars was spent in time wasted in corporations from spam.

Catching up on Email after Vacation?!Another email time killer…email catch-up. For instance, in my first days of business with email I would go on vacation for a week. When I returned to work I would spend most of a day going through them to see what I needed to act on, save for the future, ignore, or delete. That took a lot of my time. Even though I was paid at work I felt horrible having to waste time going through this process.

Now, I, like most other employees nowadays, check it once daily or at least every other day while vacationing to keep the load down when I return. So now email is messing up your, and my off time.

Next, one of the major issues with email. Viruses, scams, phishing, frauds, deceit, etc. See the amount of money mentioned above? That does not include the individuals who continue to fall for scams from email all the time or the money they throw away.

OK, I am now done ranting about email, even though I do not consider it all bad. Do you consider it a good thing or bad for you and/or your business?

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