DoubleClicks.info About Computers for Newbies & Everyone Else

June 20, 2017

Email Negatives, Part 2

Filed under: Columns — Tags: , , , , , , , , , , , — Ron @ 5:25 am

Last week I wrote regarding some of the good of email, see “Email Positives, Part 1” if you missed it. This week I will voice some of my concerns regarding this great feature of the computer age. Email has been around forever. Well not quite, as Ray Tomlinson is attributed with devising email in 1972 or 1971 depending on where you find that fact. Forms of it existed as far back as 1965 but not by the masses.

Email, Angel or Devil

First up, email forces employees to often multitask. Now, at this point in time multitasking is considered by the “authorities” to be costing employers a lot of time and money. One researcher said that he found about 82 percent of all interrupted work is resumed on the same day. But here’s the bad news — it takes an average of 23 minutes and 15 seconds to get back to the task. My thought has always been that task switching was nuts from the beginning. Yay me, I got one right! I can even prove it if you take one of my classes on technology. So, jumping in and out of email costs corporations money today. There is also a personal stress factor with multitasking that we will not go into today.

Read this one of many articles on Multitasking - Lifehack

Check this article on Lifehack about the good/bad of Multitasking

Another issue for business is that email can be easily abused by many as workers jump in and out of worthless emails whether personal (yes, at work) or company produced. Some companies have found that without specific boundaries their employees may send many emails to family and friends instead of doing their jobs. Think about all of those emails you are “Courtesy Copied” (you know, the CC on your email app) on daily which are no concern of yours. You still need to review them to make sure you are not responsible for something mentioned.

Next, many people change email addresses – often. This means that if you sent email to them yesterday it may never be read. If they do not respond it does not necessarily mean they are avoiding you.

As of March, 2017, statistics indicate that 57 percent of all worldwide email is spam. Another time waster. And BIG money waster. In January, 2017, it was estimated that worldwide a little over $2 billion dollars was spent in time wasted in corporations from spam.

Catching up on Email after Vacation?!Another email time killer…email catch-up. For instance, in my first days of business with email I would go on vacation for a week. When I returned to work I would spend most of a day going through them to see what I needed to act on, save for the future, ignore, or delete. That took a lot of my time. Even though I was paid at work I felt horrible having to waste time going through this process.

Now, I, like most other employees nowadays, check it once daily or at least every other day while vacationing to keep the load down when I return. So now email is messing up your, and my off time.

Next, one of the major issues with email. Viruses, scams, phishing, frauds, deceit, etc. See the amount of money mentioned above? That does not include the individuals who continue to fall for scams from email all the time or the money they throw away.

OK, I am now done ranting about email, even though I do not consider it all bad. Do you consider it a good thing or bad for you and/or your business?

February 26, 2013

Program Installations with a Twist, Part 2

Last time we discussed Portable Applications for your windows computers.

There are several great things about portable programs.  One being they are independent which means they stand alone.  For instance, when installing them you select only one folder. Once installed, you will find that program and all of its related files in that folder.  This is totally unlike windows installations of today.

Being completely self-contained enables you to move the folder to any other location on your computer or copy it to another computer and it works.  It also works absolutely the same as it did in its previous location.  Also, they give you a brilliant solution to one of life’s larger windows headaches (IMHO).  If you do not like the program, you can delete the folder and it is gone … totally.

So much for the refresher course.  Now we can get onto some of the important info I did not tell you last time.  For instance, what are some of the applications available today as portable applications or programs?  Here is a very short list.  There are many different types of games.  One of my favorites is “Atomic Tanks” and of course, “Sudoku.”  Next, how about a great portable browser-namely Firefox’s latest version.  There is a very good email program, (if you do not check your email at online sites) “Thunderbird.”  Do you need an excellent graphics program which challenges the abilities of other high priced ones?  Try, “Gimp.”  There are many types of RSS-Feed readers and music managers/players.  Have you ever used the full version of VLC for CD and/or DVD playback?  If so and you like it, get the portable version.  Several good chat/IM applications are available so look for them too.

imageThe last three (and there are many, many more) biggies that I will mention today are first, the Office replacements that many know and love, “Libre Office” and “Open Office” are both available.  The final bigwig program is “Skype.”

These programs, which I have tried, run as well as the full blown versions.  I really can’t complain.  Of course it also depends on your computer, but they are worth a try. If you want to give them a shot.

Oh, did I forget to mention that all of these applications are free, yes totally without hidden advertising (at least, that I have run into yet).

One thing before you start downloading all of these programs.  Make sure you have uninstalled the full version before you start playing with the portable version.  If not you may get the computer and yourself confused.

imageFinally, where do you find the portable applications?  Easy, go to “PortableApps.com” and click on the, “Get Apps” link at the top of the page.  There are other sites out there; however, this is one of the first and best.

When you install them where you downloaded the file will be the automatic location of the program, so choose somewhere else.  If you have a portable thumb drive plugged into your computer it will automatically choose to install the program there.  The reason is these programs were actually created to run on thumb drives for portability; hence the name.  Once installed go to the file with the word Portable” on the end of it and double click it.  This starts the application.

If you do not like the program and want to delete it, delete the folder containing the program and you are done, without reboots or any worry about it clogging up your system with useless cruft.

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