DoubleClicks.info About Computers for Newbies & Everyone Else

October 31, 2017

Temporary Gmail Access

Rick emailed an interesting question about Gmail this week. His company uses Google’s product, “G Suite Business” for their email. With G Suite all email and cloud storage is handled by Google in the cloud. This can allow big savings in money, time and equipment for the company. I have used it before in the corporate environment and although different it works quite well.

Rick’s question was that he was going to be out of town for vacation. He wanted to turn over control of his email to a coworker. However, (smartly so) he did not want to give them his password. NEVER give passwords to anyone.

I found that Google has a Gmail delegation feature. A Gmail delegate is someone you give access to your email account without supplying your password. Once a delegate has access to your email they have limits as to what they may and may not do on your account. They can read, send, delete and reply to emails that were sent to your account. If Rick were a delegate of mine his address would show as the sender in any email he sent on my behalf. The sender would show “sent by rickwhatever@gmail.com.” Delegates also have the ability to add, edit and remove people from your Gmail contacts.

There are also several things that are not allowed. One of the main ones is that the delegate cannot change your password. So if your delegate turned out to be an evil individual they could not block you out of your account. They also cannot chat with anyone as you while in your account. Last, they could not change your Gmail account settings.

A person may be a delegate for any number of accounts. However, a personal Gmail account can only have up to 10 delegates (corporate G Suite accounts are limited to 25).

It is fairly easy to add a delegate to Gmail; though, it must be done online as you cannot add one from your phone’s Gmail app. Log into Gmail and click the Settings button that looks like a gear in the upper right corner. Next, select the “Accounts and Import,” scroll to the bottom and click “Add another account” under the “Grant access to your account” section. Enter the email address of your delegate (it must be a “gmail.com” address) then, “Next Step.” You will now be instructed to send them an email, by clicking a link to grant them access to your account.

Grant access

Grant access to another account

The person you add will get an email from you asking them to confirm that they will take access for a while. If they do not respond within a week the request will be withdrawn and they will not be your delegate. Also note when your delegate accepts your access they may not have access to your account for up to 24 hours.

Notification email to delegate

Notification email to delegate

If you are a delegate it is easy to access that account. Sign into your own Gmail account, click your account photo (upper right corner), then from the dropdown menu select the delegated account. A new window or tab will open with their email displayed. Have at it.

When you are ready to remove their access go to the same “Grant access to your account” area and click “delete” by your delegate’s information.

June 27, 2017

Voice Assistants

Some of the big technology devices to hit in recent years are Voice Assistants. The idea first came about on TV with Star Trek in the ‘60s. This was when you could communicate by voice instructions with the computers. In the real world, “Siri” started on the iPhone 4S at its release in October 2011. And then, “Ok, Google” began in July 2012, and was first supported on the Galaxy Nexus smartphone. So yes, as always Apple created it first (like phones) and then others improve on it. Most will agree that OK, Google surpasses the Siri app at this point in time. Then there came Cortana from Microsoft, which was announced in January 2015 for Windows 10 desktops and mobile devices.

With those assistants you can look up weather, call people in your address book, get a phone number, get your map to plan a drive, etc. Be careful on that mapping part as I keep seeing articles about people getting lost using them. However, for us, Waze and Google Maps have always been spot on.

Google vs Amazon

Starting last year Amazon and Google started rolling out their devices, with Alexa, (the Echo and Dot seem to be the most popular) and Home respectively. There are other devices available but they are bought in insignificant numbers by comparison.

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Now the Voice Assistants are standalone devices and are selling like, well actually better than, hot cakes. According to the 2017 report from VoiceLabs, “Amazon Echo and Google Home…will sell more than 24 million units combined through the end of 2017.”

Amazon Alexa vs Google Home

They are devices that connect to your Wi-Fi and you speak to them. You can verbally ask questions, set alarms, get news, check the weather, get directions, find phone numbers, perform conversions, do math, find how long it takes to get somewhere (using local traffic conditions) and many more things.

I have been testing a Google Home and it is very, very accurate in both translating your voice and giving accurate responses. In the morning I asked it to tell me about my day. It proceeded to first give me the weather predictions for the day followed by my calendar’s agenda. Then it started telling me the news from various news stations. You can set the news channels you prefer if you wish.

To use the Google device you must have Wi-Fi, either an Android or iPhone device, the application Google Home installed and you are ready to go. The setup process took about five minutes including Google Home updating itself. It was quite easy.

It will also integrate with some other devices; although, at this time the Alexa mixes with many more. That means it can possibly run your TV, cut off your lights, communicate between you and some of your appliances, etc. The only other system I have that it works with is Google Chromecast hooked to my TV. So I can play items there automatically and control them by voice.

Amazon’s devices work pretty much the same; however, as usual, people debate over which is better online all the time. For me, since I am a Google/Android fan I would go for the GH, but either is good. Are these devices a need? No, but I am going to predict that we are going to see a lot more of them in the future.

If you get one do not forget to play with it. Ask it to tell you a joke, ask it how tall you are, ask it if the other device is any good, etc. It made me laugh when I asked it what the fox says…give it a shot if you get the chance.

June 20, 2017

Email Negatives, Part 2

Filed under: Columns — Tags: , , , , , , , , , , , — Ron @ 5:25 am

Last week I wrote regarding some of the good of email, see “Email Positives, Part 1” if you missed it. This week I will voice some of my concerns regarding this great feature of the computer age. Email has been around forever. Well not quite, as Ray Tomlinson is attributed with devising email in 1972 or 1971 depending on where you find that fact. Forms of it existed as far back as 1965 but not by the masses.

Email, Angel or Devil

First up, email forces employees to often multitask. Now, at this point in time multitasking is considered by the “authorities” to be costing employers a lot of time and money. One researcher said that he found about 82 percent of all interrupted work is resumed on the same day. But here’s the bad news — it takes an average of 23 minutes and 15 seconds to get back to the task. My thought has always been that task switching was nuts from the beginning. Yay me, I got one right! I can even prove it if you take one of my classes on technology. So, jumping in and out of email costs corporations money today. There is also a personal stress factor with multitasking that we will not go into today.

Read this one of many articles on Multitasking - Lifehack

Check this article on Lifehack about the good/bad of Multitasking

Another issue for business is that email can be easily abused by many as workers jump in and out of worthless emails whether personal (yes, at work) or company produced. Some companies have found that without specific boundaries their employees may send many emails to family and friends instead of doing their jobs. Think about all of those emails you are “Courtesy Copied” (you know, the CC on your email app) on daily which are no concern of yours. You still need to review them to make sure you are not responsible for something mentioned.

Next, many people change email addresses – often. This means that if you sent email to them yesterday it may never be read. If they do not respond it does not necessarily mean they are avoiding you.

As of March, 2017, statistics indicate that 57 percent of all worldwide email is spam. Another time waster. And BIG money waster. In January, 2017, it was estimated that worldwide a little over $2 billion dollars was spent in time wasted in corporations from spam.

Catching up on Email after Vacation?!Another email time killer…email catch-up. For instance, in my first days of business with email I would go on vacation for a week. When I returned to work I would spend most of a day going through them to see what I needed to act on, save for the future, ignore, or delete. That took a lot of my time. Even though I was paid at work I felt horrible having to waste time going through this process.

Now, I, like most other employees nowadays, check it once daily or at least every other day while vacationing to keep the load down when I return. So now email is messing up your, and my off time.

Next, one of the major issues with email. Viruses, scams, phishing, frauds, deceit, etc. See the amount of money mentioned above? That does not include the individuals who continue to fall for scams from email all the time or the money they throw away.

OK, I am now done ranting about email, even though I do not consider it all bad. Do you consider it a good thing or bad for you and/or your business?

March 20, 2017

2017-03-20 Show Notes @ WSVA

Welcome back for another month of the WSVA radio talk show!  I hope you enjoyed it if you were able to listen this morning at 9:00 am ET.  If not you can listen to the show here.

These are a couple of the major things we mentioned today.

Have at ‘em.

Tech News

March 20, 2016

5 Technologies That are Making Farms Smarter and More Efficient Than Ever Before

  • Wi-Fi-connected crops
    A modern farm typically has electronic sensors distributed throughout the field that can monitor for different conditions; in some cases the gadgets send data to an on-the-farm server or to the cloud
  • “Liveware” gene editing
    Gene/DNA edits can make some plants more resilient to climate change, consume less water and increase yields, etc.
  • Robot farmers
    The rapid pace of development in self-driving cars is also happening on the farm. Self-driving tractors and robots are becoming more common as a way to control payroll costs by automating time-consuming tasks done by humans. This doesn’t include even more harvesting which has been done mechanically for years.
  • Eyes in the sky
    Mapping technology (along with other uses) is a vital part of data-driven agriculture, and getting those maps is easier and more cost-effective than ever before thanks to the explosive growth in drone technology.
  • Wavelength management
    Urban and vertical indoor farming is becoming more popular, giving growers of specialty crops ways to produce year-round regardless of outdoor weather conditions. But one challenge has been helped by now being able to provide the ideal wavelengths of sunlight that optimize growth in cramped indoor spaces.

Surprising Number Of Americans Would Chop Off A Finger To Stay Online Ouch

Americans love the Internet. Some love it so much that they’d rather chop off a finger than stay offline forever, according to a new survey.

In March, 2016, researchers at AT&T asked over 2,000 Americans what they’d give up to stay connected, and people admitted that they’d part with some pretty essential things. Their answers, which are meant to be more fun than scientific, illustrate the extent to which the Internet has become a nearly indispensable feature of modern life.

A full third of respondents said they would sacrifice a digit. Another third said they’d ditch their sense of taste. More than 15 percent of the people surveyed said they’d forgo human interaction before ditching the Internet, and nearly 20 percent said they’d give up love.

Over half said they would allow a stranger to die if it meant holding onto their Internet connection. And a measly 35 percent said they would give up the Internet if doing so would allow them to cure cancer.


EU authorities demand changes from Facebook, Google, Twitter

Social media companies Facebook Inc, Alphabet Inc and Twitter Inc will have to amend their terms of service for European users within a month or face the risk of fines, a European Commission official said on Friday.

Germany, the most populous EU state, said this week it planned a new law calling for social networks such as Facebook to remove slanderous or threatening online postings quickly or face fines of up to 50 million euros ($53 million).


That is all for today see you next month at 9:00 am on WSVA, April 17!

Ron

November 15, 2016

Take a Chill Pill Folks

I have decided to not mention you know…that which has been going on in our country lately that shall not be named.  To relieve some of the stress out there I have decided to give you a few fun sites to visit on the web that may put a smile on your face.

Visit the AkinatorFirst off is one of my favorites, “Akinator” found at en.akinator.com.  To use the site, think of a character, alive, dead, fictional historical, etc.  The only requirement is that they are known to the general public.  Fill in your age, why I have no idea, think about your character and start answering questions.  Today I tried Abraham Lincoln and Peter Pan.  Akinator got them both in (a guess here) less than 15 answers. Give it a try and do not worry.  Although it may seem like it, it is not magic or mindreading but a really well done algorithm   and database combination.  Just the miracle of computing quickly.

Next is one that may be useful for some of you but I think funny, MyFridgeFood.com.  Go to the site and check off the items you have in your refrigerator.  Now click the, “Find Recipes” button and you have a list of dinners to make.  To be honest I tried it and occasionally it will add a general item I did not list, but still interesting.

How about Rock-Paper-Scissors-Game.com.  The name says it all, click the one you want and keep a running total.

How about a handy app that will clean the inside of your computer’s monitor?  Try sanger.dk.

Do you like to shop on Amazon.com and sometimes run out of ideas for gifts?  Go to WeirdOrConfusing.com.  Every click of the. “Please” button will take you to Amazon to show you something – you guessed it, weird or confusing.  How about trying to bounce a few cats at cat-bounce.com.

SNAGHTML1c00a3ef

Try PointerPointer.com and no matter where you hold your mouse pointer someone will find it and point at it.  Now that everyone is pointing your way show them some art. Go to ThisIsSand.com and make some sand art.  It will give you a few easy instructions when you enter the site, make sure to read them on your first visit.  Now create!

image

Would you like to watch a movie by a cozy fire but you do not have a fireplace, try TheInternetFireplace.com.  How about seeing if you can tell where a picture was taken?  Go to GeoGuessr.com and with Google Maps try the single player mode.  The closest I got was about 700 miles.

There are always funny cat videos on YouTube.com, but I am sure many of you have already seen them all.

Finally, and only try hmpg.net last.  Warning only use this site if you are absolutely finished.  Now I bet for a little while you have forgotten all of that stress.

November 8, 2016

Do You Use Multiple Clouds?

Filed under: Columns — Tags: , , , , , , , , , , , , , — Ron @ 5:42 am

Floyd wrote this week and asked an excellent question. He has several Cloud storage sites that he often uses.  Floyd has all the most popular ones; Dropbox, OneDrive, Google Drive, and Amazon Drive.  Keep in mind there are many more out there.

He wanted to know if there was any way he could log into all of them in one location instead of jumping back and forth logging into each.  One at a time is a hassle if you use the websites.  It is much easier if you just use each one’s local folder on your computer.  But what if you are on someone else’s computer and need to access one of your cloud pictures or files and you are not sure which location you put them in?

Wouldn’t you know, there is something for that and I have been using it often for several years.

It is called MultCloud (multcloud.com be careful there is no “i” in there) and it will allow you to access all of your cloud storage on one website.  To add one of your Cloud storage areas, click “Add Clouds” at the top.  Next, you can choose the service you want to add.  For instance, select Dropbox.  You will next be directed to log in to your Dropbox account.  This will allow MultCloud to access your account and display your folders and files.  Once you complete that your Dropbox folders and files will appear on the website where they may be easily accessed.

You may now add additional cloud storage on other services.  If you are like me you can also add other accounts from the same provider.  In my case I have two Dropbox, three OneDrive and only one Google Drive folders.  That way I have enough room to store all of my documents.  The reason I have extras from the same provider is that they only allow you a limited amount of storage per email address.  Therefore, if you have multiple email accounts you can also have multiple cloud storage accounts with the same company.

MultCloud

Once you have them set up what can you do?  You can download any file in any of the accounts to the PC you are using and edit away.  You can also delete them, upload additional files and folders, etc.

Once you install and set up MultCloud you can access your files remotely from any computer you are using.  What you would have been able to do on your local computer with any of your files you can now do anywhere including but not limited to photos.  If you travel without a computer and need your files this could be a lifesaver.

Go to the site and look around, not only will you find MutlCloud but you may get other ideas regarding other online cloud services you could use.

Just remember my thought regarding “The Cloud.”  It is as secure as its most displeased employee.  If an employee had the skills they could get into your information.  Yes, doubtful but it is possible.  Also, hackers may work on storage sites like these.  So, my advice is never store items with your SSN or any other personal information in it that you have a problem “getting out.”

August 30, 2016

Now You Can Delete That File

It hit me the other day that I have been remiss in sharing a great application with you.  I have been using it for well over five years and have never mentioned it.  So here we go today.

If you have used a Windows PC regularly for more than a few weeks you have run into this issue.  You know the frustrating feeling you get when you go to delete a file, group of files or a folder and you cannot.  You will get some type of notification telling you that it cannot be deleted.  You can right click, delete or try selecting it and pressing your delete key or even dragging it directly to the recycle bin, but it just does not matter.

Sometimes the notice will inform you that another program is using it, there is a sharing violation, etcetera.  You can try my old standby trick to delete them.  Wait for a few minutes and try to delete them again.  Sometimes, but rarely, this will work.

This is usually caused by some other program using the file for some known or unknown reason.  For instance, I have had the issue when working on a Word file typing a document.  I did not need the file and went to delete it from my computer.  It gave the notification that it was being used by another application.  I searched and found, yes, I left it open in Word and did not close the file.  In that case it makes sense and once I close the Word program, the file is released and then can be deleted.

However, way too often for me, I cannot figure out what has the file under its control.  I can look and search and cannot find why the stinking file will not go away!

Now for the application I mentioned earlier.  It is appropriately enough named “Unlocker.” It does just that.  If you have a file/folder that needs to be removed and you cannot delete it, Unlocker will.    After it is installed you will have a new command available when you right click on a file that says, “Unlocker.”  Click it and choose between “No Action,” “Delete,” “Rename” or “Move.”  Choose the one you want to use, usually Delete, and click OK.  It will work for a few seconds and either delete it or ask you if you would like it deleted the next time you start your computer.

You can download it from MajorGeeks here, “rd.dblclx.com/unlocker192.”  Oh, did I mention that it is free?  So it will not delete any money from you.

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August 23, 2016

What’s in Your Backpack?

You may or may not have a backpack. I (like most geeks) do. I have no idea why they became so popular over the years other than the advent of the notebook computer. When I was a kid in middle school I carried one to hold my books and paper notebooks in and could not wait for the day I would be rid of the stupid thing. Now, here I am, quite a few years later and I have one slung over my back most of the time I am out and about.

Targus Port BackpackLike I said before, you may not have one but according to sales figures most people do. In 2014 it was recorded that 58% of the US population owns a backpack. Many of us are not using them for work and school but many are.

Prices of backpacks go form the cheap little kid ones at $10 to hundreds of dollars for the cool people who need leather and/or a big name brand.

A couple of warnings here. There were about 14,000 injuries for kids related to backpacks in 2014. I am sure there are more this year. Mostly strains, pulled muscles and other pains in the back. The suggested weight of your backpack and the kids’ should be no more than 10-15% of your body weight, so be careful out there.

Pentel Classic Deluxe Mechanical PencilNot that you care but here is a list of the contents of my Targus Port Backpack: Android tablet, Windows 10 Notebook with 500 GB drive, a small paper notebook (yes, I still write occasionally), my favorite Pentel Classic Deluxe Mechanical Pencil, (my last one as they no longer make these) a pen, several wall chargers to plug in my multitude of cables, (some of unknown variety) 2-USB memory sticks, (one blank and one with programs to fix computer issues) small high-intensity flashlight, usually a couple of extra batteries, a loaded external hard drive just in case and a cheap set of earbuds to listen to music while writing an article.

And then there is some personal stuff. My darts, a traveling humidor, (yes, for a duo of fresh cigars) an old lighter, my faithful old Leatherman, a couple of candy-type snacks (I have to toss the current ones out, they look really old) and even some medical stuff for a Type-1 diabetic.

Go to DoubleClicks.info or email me and let me know if you carry a backpack and what’s inside. Oh yes, I checked and mine is well below the 10-15% of weight rule. It still weighs in at a hefty 14+ pounds.

There is one final word of warning from the doctors in charge of back pain. Make sure you use both straps, one for each shoulder to keep the injuries down.

June 21, 2016

Need Your Password?

This column will presuppose you have your browser set up to automatically save your websites’ passwords.  Some people do not but many do save their passwords in their browser so they can very quickly log into websites.  I use it in Google Chrome but you can do the same thing in all of the major browsers. 

One day you may want to see what your password but you cannot due to the asterisks. You know, the, "********" that appears in the password text box.  If you want to see the password in full text you can download special software to do that but it is just as easy to use your browser. 

They are all similarly accessed expect for the newer Microsoft Edge browser.  However, from what I understand not many people us Edge in the real world. 

Manage PasswordsDo view your passwords using Chrome click the "hamburger" (three stacked horizontal lines) in the upper right corner.  Next, "Settings."  In the search box at the top type, "passwords" then scroll to the bottom and click, "Manage passwords."  From the Search Passwords box type the site you are looking for and as you type the site will appear.  Click on the site and then on the right then click, "Show."  You may have to enter your computer’s login password depending on your settings. There you go, you can see your password in Google Chrome.

Password reveal in Chrome

For Firefox it is similar.  Click the same, hamburger, then Options, next Security and finally click, "Saved logins" at the bottom.  Finally follow the similar search process, click the site in the list and at the bottom click, "Show Passwords."  After you say yes to the, "Are you sure…" question you have your password. 

The older versions of Microsoft Internet Explorer are very similar so I bet you can figure them out.  But the later versions and Edge are of course different to reveal passwords.  Thanks MS for that headache!

For newer versions of MSIE and EDGE, click on Start button, type "Control Panel", then User Accounts and select your account if you have more than one on the computer.  Once on your account page, on the left click, "Manage your credentials" and if not select click on the Web Credentials button.  On that page you will see a list of your Web Passwords.  Click the right edge of the one you want to see and you will see the word, "Show" at the bottom of the page.  Done.

This is an easy way to check your passwords. 

PLEASE KEEP IN MIND it is easy for you and it is easy for bad guys too.  Make sure you lock your computer with a complicated password, lock your computer when you are in a coffee shop and you walk away (use Windows key + L).  Always be very careful and extremely circumspect with your computer, phones, tablets, etc.   

June 7, 2016

Password Vault

Filed under: Columns — Tags: , , , , , , , , , , , — Ron @ 6:14 am

Bank accounts, dating sites, email, Facebook, Instagram, other email accounts, PC login, Twitter, websites, work, and on it goes.  What do those things have in common with most everything else on your computer?  Correct, passwords.

Five years ago I wrote about various ways to keep your bazillions of passwords safe.  DO NOT do what some non-savvy users do and write them on a piece of paper cleverly hidden under your keyboard.  Yes, I have actually known people to do that.  I also do not recommend creating a text document, spreadsheet, etc. with password protection as these are not really too secure. 

I used to exclusively use KeePass (keepass.info) which is an excellent program; however, from emails I have received it is a little cumbersome and difficult for some.  Especially when used in several locations like work computer, home notebook, tablets and also phones. 

KeePass logo 
I have recently switched over to LastPass (lastpass.com) which I find incredibly more useful in several respects.  When I mentioned LastPass five years ago I was slightly negative toward it since it had just faced its first hack attack.  However, that being said, it totally survived that attack and has not had a major attempt since. 

LastPass logo

LastPass puts your password information on its servers but that database is protected by your password and keys only you and your computer have. This is a very safe combination in that if your account was hacked at LastPass in the cloud, the hackers would still not have the information they need to get in.  That would have to come from you. 

LastPass’s online storage enables you to access your passwords online from any location on any computerized device.  That makes it incredibly easy to use anywhere. 

LastPass has many features but one of my favorites is once it is installed and set up.  You are able to save passwords as you browse, and when you go to that site next time LastPass will autofill the login for you if you want it to, as long as you have first logged into LastPass. 

Another good thing in its favor is if you have three Gmail accounts, 12 Yahoo accounts, and any number of others, it will remember them individually and let you log in to the correct one with the correct password.

As with all applications available today there is the free standard version and also a premium version.  The premium version gives you other beneficial features but you know me.  In my opinion the freebie gives you everything most users need, so try it out. 

If you use this link (rd.dblclx.com/20vo3US) to sign up for LastPass you and I will both get to try out the premium version for a while.  That way we can both see if its is that much better. 

Free or Premium really does not matter, this app will let you be much more secure online.  It will allow you to create a variety of passwords (which LastPass can even create for you) so that you are not using the same password for everything.  Come on, you know you are doing that since we cannot possibly remember a bazillion of them. 

Let me know if/when you try it out.  Below you can see some of the items in my LastPass vault.

Ron's LastPass vault

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