About Computers for Newbies & Everyone Else

July 10, 2012

Google Calendar

If you currently have a Gmail account you most likely already know all about the Google Calendar feature.  Also, if you are one of the many Android smartphone users you are well aware that in order to reap all of the benefits of the phone, you must have Gmail. Google Calendar is automatically added into the mix.

But if you are new to Gmail, (there are many of you out there according to the emails I have received,) today we will look at Google Calendar.  This is another of the excellent free Google features which come with a free Google account.

Once you have logged onto your Gmail/Google account page you can click on "Calendar" in the top Google toolbar to get there. 

Google Toolbar

The calendar will automatically open in a new window or tab.  Where it opens is dependent on your browser and how you have set it up.  You may also go directly to the calendar at "" or ""  If you have not already logged into your account you may do so then.  If you have, you will go directly to your main or default calendar. 

There are many views for your calendar so I cannot predict how your calendar will appear.  However in most cases, unless you have previously changed it, you will be in the Month view.  You will see the entire month laid out in a grid format just like the calendar on your wall or in your checkbook register.  You may also switch to Day, Week, Month, 4 Days and Agenda views.  I usually use the Month or Agenda views. 

Calendar View Choices

Most of the views are self-explanatory but I don’t understand why you would want a "4 Day" view.  Yes, I can understand the others or a "5 Day" view but four…oh well.  I like the Agenda view since it shows you a list of all of the appointments you have added to your calendar.  If you have nothing in your calendar for the day, there is nothing there but the following days will be plainly laid out.  Let me mention one last thing about the views.  The view buttons do not hold much weight, since there is a small month thumbnail-view calendar on the far left of the screen. The exception to this would be Agenda.  In the calendar you can click and drag the time range you want to see, so if you click and drag on three days, that is what will be displayed in full size.

Ron's Calendar

If you are an old e-Calendar pro the following items are very standard and have been for quite a while; however, this is for you noobs (Google for that definition if you need it) out there.

You can enter an appointment by clicking on a date/time and typing the specific information, simple.  However, you may also click the "Create" button on the calendar and enter in many extra details about the appointment.  You may even invite people to the appointment via their email address.  They will receive an invite and if they accept the meeting it will be entered into their default calendar program setting a reminder alarm (usually) and you will also receive an email notification saying they have either accepted, declined or tentatively accepted your request.  Slick, and did I mention all of this is free?!

There are many other features found in the Google Calendar.  If you use it let me know what your favorite feature is in this great "cloud app."

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